New York - Capital Region

Regional Coordinator: Diane Bertok & Greg Skiba

Project Plan

Project Plan (10 pts)

All four parts of the Project Plan are to be submitted as one document that is saved and uploaded as a PDF.

Project Plan Part 1

In Part 1 of the Project Plan, you will think about the resources, constraints, and assumptions you have about this project.  You will use this information to develop goals, which will explain what you hope to achieve by the end of Future City. Setting goals will help you to determine what you want the outcome of the project to look like. Goals help you answer the question, "How do I know when I'm done?" 

Once you have a general vision of your project, make sure your project goals are realistic and attainable. This can be done by identifying available resources, constraints and assumptions. 

Required: A completed Project Plan Deliverable 1: Set Goals worksheet. This can be found in your handbook.

Project Plan Part 2

In Part 2 of your Project Plan, you will make a schedule to help you complete each deliverable. To create your schedule, you will identify what needs to be done and in what order. You can set your own schedule, or follow the one outlined in the handbook, which is: 

  1. List Tasks for Each Deliverable
  2. Put Tasks in Order
  3. Estimate Time Each Task Takes
  4. Assign Roles
  5. Make a Schedule

Required: A completed Project Plan Deliverable 2: Schedule worksheet. This includes an image of your schedule, however your team decided to complete this. Did you use a large wall calendar? Did you use a shared online calendar? Did you schedule via text message? Show the process you used by inserting a photo, screen shot, or drawing in the Team Schedule sheet.

Project Plan Part 3

In Part 3 of your Project Plan, you will conduct check-in session(s) to help you monitor your project's progress and ensure that you meet your goals. Regular check-ins are a great way to communicate with your team. These meetings can be simple and quick--just be sure to do them! 

Make copies of your Check-in-Report template and use them to update all project stakeholders. After each check-in, make changes to your schedule as needed.

Required: One completed Project Plan Deliverable 3: Check-in worksheet.  This check-in worksheet should illustrate an important point in your project, such as when you solved a problem, made a critical revision, or reached a major milestone. 

Project Plan Part 4

In Part 4 of your Project Plan, you will reflect on lessons learned to help make your next projects easier. Working as a team, record your responses to the questions on the worksheet. This is good preparation for competition day; the judges will ask you questions just like these! 

Required: A completed Project Plan Deliverable 4: Reflect worksheet will be required at the end of this phase.